These programs typically include the following four elements:

Commitment. The most effective workplace safety programs begin with a commitment from management to make safety a priority across the organization. Management should lead by example and collaborate with employees to develop, implement and continuously improve the company's workplace safety initiatives.
Accountability. Employees should be involved in the development of a workplace safety program. They can help identify potential everyday risks in the office and provide suggestions to make the office environment safer. Ask employees to help identify locations, activities and procedures that could potentially be safety hazards. For example, do people often need to stand on chairs to reach high shelves in the supply closet? Employees should also be held accountable for any actions that violate your company's safety policy.
Prevention. After potential risks have been identified, develop a list of safety practices for each type of work that takes place in your business. Consider whether it's necessary to provide special equipment for some workers. For example, data entry clerks might need cushioned wrist supports to help prevent carpal tunnel syndrome.
Training. Risk prevention and safety training should be part of every orientation process for new employees. Training should also occur when new procedures are introduced. In addition to training workers on how to identify and prevent potential risks, managers should also train workers on how to best use their office equipment. For instance, during safety audits, it's common to discover that many workers don't know how to adjust their desk chairs. Take time to show employees how to properly set up their work stations, which may include adjusting the seat pan and back tilt of their chairs, or the position of their monitors to minimize glare from overhead lights or to reduce neck strain. Ask employees to do self-assessments of their workstation periodically.

Related: Combating workplace fatigue: To sit or not to sit?

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3 steps to take to create a safer office

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