When Premises are Occupied by Others

Summary:

A situation that frequently causes problems in writing liability insurance occurs when the owner leases all or part of a building to one or more tenants. It is not unusual for the owner of a building to lease it to a number of tenants with diverse types of occupancies, or for the owner to lease all of the building to one lessee who may use the entire premises for his own business, or, in turn, sublet parts of it to others. There are many variations of these arrangements, which touch upon the proportion of space rented, number of tenants, degree of control exercised by the owner, responsibility for repairs and maintenance, and other factors. The problem lies in the degree of potential liability the owner may incur and how to insure this exposure. Following is a discussion of the coverage aspects of this situation.

Topics covered:

The owner's need for liability coverage

Alternative methods of managing the exposure

Classification and rating

The Owner's Need for Liability Coverage

If the owner occupies the entire premises, there is little difficulty in this area. Generally he or she is entirely responsible for the occupancy, use, control, and maintenance of the property—and realizes it. A properly written general liability policy will protect him or her, at least within the limits of coverage carried and the provisions of the contract. On the other hand, where all or part of the building is leased by the owner to one or more tenants, the solution is less clear. A division of responsibility results that requires careful checking to determine just where the responsibility for maintaining insurance on the premises lies. But in either situation, liability insurance is surely needed by the owner.

The degree of control over the premises exercised by the owner affects his or her liability situation, and this is generally reflected in the premiums charged those owners who exercise little or no control over the property leased to others. For absentee owners there may be little likelihood of liability being imposed upon them—an argument often offered by these people for not purchasing liability insurance—but there is more than an even chance that they will be joined in any suit that might arise from an accident on the premises. The high cost of defending these legal actions, in contrast with the lower insurance cost, indicates that liability insurance is needed even in this situation.

Alternative Methods of Managing the Exposure

There are, of course, alternatives to the owner's buying liability insurance. A hold harmless agreement can be included in the lease, whereby the tenant assumes some or all liability (and, presumably, defense costs) arising out of the leased premises. If, in the event of a claim against the owner, the tenant honors the hold harmless agreement and has the financial ability to pay damages, the owner will be protected without having purchased insurance. It is never certain, however, that the tenant will honor the hold harmless clause, or that a court will enforce it. Depending on the law of the jurisdiction, the relative bargaining positions of the owner and the lessee, and perhaps other matters, the court may void the hold harmless clause and, along with it, the owner's protection against a lawsuit.

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